Sample Pricing

Managed Office + Badged Access: Illustrative Examples

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Sample Managed Office and Badged Access pricing illustration for professional offices

What Is Included in the Illustration

Managed devices: dedicated office laptops, desktops, tablets, and kiosks (Windows, Linux, Android, or macOS/iOS). User-owned phones and tablets used only occasionally are not counted unless specifically included by agreement.
Black-box / cooperative devices: imaging systems, specialized clinical printers, and similar equipment monitored primarily for availability and coordinated with the manufacturer as needed.
Badged Access one-time cost: proximity readers (including a spare allowance), badges, and implementation labor.
Staff and stakeholder training: practical walkthroughs for end users and key stakeholders (for example office managers and clinical leads) so badge login, day-to-day workflows, and escalation paths are clear before go-live.
Badged Access software: authentication platform (BAA-eligible tier), billed annually. The first year is paid with the project; the same annual amount continues in Year 2 and beyond.
Efficiency reduction: once Badged Access is live, the Managed Office retainer is reduced by about 6% in these examples to reflect lower ongoing identity and access management effort.

Three Illustrative Offices

14 Managed Devices

~10 users · 3 black-box devices

Managed Office (before badges) ≈ $1,550 / mo

Managed Office (after Badged Access) ≈ $1,457 / mo

Badged Access: one-time (hardware + implementation) ≈ $8,500 – $9,000

Badged Access software (Year 1 & ongoing annual) ≈ $2,000 – $2,600 / yr
(≈ $170 – $220 / mo)

Year-1 total (one-time + first year software) ≈ $10,500 – $11,600

Discovery: typically a short remote or on-site assessment to confirm scope.
Implementation window: often about 3–5 calendar days of focused work, sequenced around your staff availability. A significant share of configuration, monitoring setup, and identity work is done offsite; on-site time is used where presence at the devices or with staff is required.

25 Managed Devices

~18 users · 5 black-box devices

Managed Office (before badges) ≈ $2,550 / mo

Managed Office (after Badged Access) ≈ $2,397 / mo

Badged Access: one-time (hardware + implementation) ≈ $13,500 – $15,000

Badged Access software (Year 1 & ongoing annual) ≈ $2,800 – $3,600 / yr
(≈ $230 – $300 / mo)

Year-1 total (one-time + first year software) ≈ $16,300 – $18,600

Discovery: typically a short remote or on-site assessment to confirm scope.
Implementation window: often about 5–8 calendar days of focused work, sequenced around your staff availability. A significant share of configuration, monitoring setup, and identity work is done offsite; on-site time is used where presence at the devices or with staff is required.

35 Managed Devices

~25 users · 7 black-box devices

Managed Office (before badges) ≈ $3,400 / mo

Managed Office (after Badged Access) ≈ $3,196 / mo

Badged Access: one-time (hardware + implementation) ≈ $18,000 – $20,500

Badged Access software (Year 1 & ongoing annual) ≈ $3,500 – $4,600 / yr
(≈ $290 – $380 / mo)

Year-1 total (one-time + first year software) ≈ $21,500 – $25,100

Discovery: typically a short remote or on-site assessment to confirm scope.
Implementation window: often about 7–11 calendar days of focused work, sequenced around your staff availability. A significant share of configuration, monitoring setup, and identity work is done offsite; on-site time is used where presence at the devices or with staff is required.

How to Read These Examples

Each sample assumes a professional office (for example a dental or medical practice) of roughly similar complexity: Microsoft 365 already in use, shared passwords on clinical or shared stations, and a Business Associate Agreement for healthcare clients. User count is set at about 70% of the managed-device count. Black-box devices (imaging systems, specialized printers, and similar manufacturer-controlled equipment) are included at a similar percentage of the managed-device count and are priced for availability-style monitoring.

In these illustrations, Managed Office monthly pricing uses volume tiers on managed devices: $100 per device per month for the first 15 devices, $80 for devices 16–30, and $70 for each device above 30, plus $50 per black-box device per month. There is no separate per-user fee while users stay at or below the managed-device count.

Managed Office is the monthly retainer for ongoing device management, monitoring, network hygiene, Microsoft 365 and identity hygiene, support, and the compliance foundation. Most of that ongoing work happens behind the scenes (remote monitoring, patching, identity and license hygiene, and ticket triage), with on-site visits when hands-on work or staff collaboration is needed. Badged Access has a clear one-time cost (hardware and implementation) plus an annual software license. Once it is live, the Managed Office retainer is typically reduced by about 6% because identity and access friction decline.

What Affects Actual Pricing and Schedule

Final numbers and timelines move with the real environment. Common factors include:

Actual device count, condition, and operating systems
Servers, multi-site networking, or hybrid identity complexity
How clean (or shared) the current login culture is
Physical layout and any constraints on reader placement
Availability of key staff for planning, enrollment, and testing
Travel distance and after-hours or weekend constraints
Depth of documentation needed for risk analysis and audits
Whether Badged Access is done alone or with other identity work
Current vendor software tiers and list pricing at quote time

Next Step

These samples are meant to make the structure transparent. A short environment assessment produces a written, client-specific proposal with firm ranges and a proposed schedule. Nothing on this page is a quote or commitment.

Talk Through Your Environment Contact us or book a consultation, or call (970) 670-9726

Hypothetical illustration only: not an offer or quote

The figures, device counts, timelines, rates, and assumptions on this page are illustrative examples only. They are provided to help prospective clients understand how Roaring Fork Valley IT structures Managed Office and Badged Access. Actual pricing, scope, and delivery schedules will differ based on your environment, complexity, regulatory needs, physical layout, travel, and the availability of key personnel during planning, enrollment, and testing. No quote or engagement is binding until confirmed in a written proposal or service agreement after an environment assessment. This page does not constitute an offer.

Disclaimer: All figures are hypothetical and for illustration only. They do not constitute a quote, offer, or guarantee. Final pricing and timelines are determined after assessment and are confirmed only in a written agreement. © 2026 Roaring Fork Valley Tech LLC.